From chat to report
First, say what you did.
Saya tukar mechanical seal baru, dua puluh lapan mil, satu unit. Gasket casing pun saya tukar satu.
| Part | Part no. | Qty | Fitted to |
|---|---|---|---|
| Mechanical seal, 28 mm | [to confirm] | 1 | P-101 |
| Casing gasket | [to confirm] | 1 | P-101 |
Then show what you saw.
11:30 | Parameter | Value | Unit | Condition |
|---|---|---|---|
| Discharge pressure | [to confirm] | bar | Running, after repair |
| Suction pressure | 0.8 | bar | Running, after repair |
| Motor current | [to confirm] | A | Running, after repair |
The photo and the voice note disagree, so jotcrew won't pick one. The technician checks it.
Last, type done.
Report no. 20261026-1140-AF
| Customer | Kilang Seri Maju | Date | 26 Oct 2026 |
| Site | Taman Perindustrian Tebrau, Johor Bahru | Time in / out | 10:29 / 11:40 |
| PIC | Encik Rahman | Technician | Ahmad Faiz |
| Work type | Corrective | ||
Equipment
| Tag | Type | Make | Serial no. | Status |
|---|---|---|---|---|
| P-101 | Booster pump | Grundfos | [to confirm] | Repaired |
Findings
Mechanical seal on P-101 was leaking; the seal faces were scored.
Work performed
Replaced the mechanical seal (28 mm) and the casing gasket on P-101. Ran the pump after the repair; no leakage from the seal.
Recommendations
Gate valve V-12 (discharge side): bonnet weeping with some rust. Replace the bonnet gasket at the next PM.
Old mechanical seal removed from P-101
Gate valve V-12, bonnet weeping
Type like you talk
Commands work in English, Malay and Mandarin. Try one.
Closes the visit and asks before building the report.
Built for the office too
| Customer | Kilang Seri Maju |
| Site | Taman Perindustrian Tebrau |
| PIC | Encik Rahman |
Your form, not ours
Send us the blank Word form your office already uses. We set it up once and test it with a sample report before your technicians use it. Every report comes out in that form.
| Serial no. | [to confirm] |
Nothing made up
If a detail isn't in the photos or voice notes, the report says [to confirm] and the technician is asked to check it. Numbers, serials and part codes are copied exactly or not at all.
A pump room on a service visit. Sample visit photos.
Fixed by chat
Spot a mistake in the preview? Send the right value as text or a voice note and reply redo. The report is rebuilt, up to three times.
Straight to the inbox
Reply send and the Word file is emailed to the technician, ready to check and pass to the office. If your company connects Google Drive or OneDrive, the report and its photos and voice notes are also saved there.
Questions
No. jotcrew is a WhatsApp number. Your office registers each technician's phone number; after that they message it like any other contact.
English, Malay and Mandarin, and all three mixed in one voice note. Technicians talk the way they normally talk.
Anything the photos and voice notes don't support is marked [to confirm] and listed in the preview. The technician sends the fix and replies redo, or edits the Word file before passing it on.
Yours. Send us your blank service report form as a Word file. We set it up, check a sample report with you, and only then switch it on.
They are used to build the report. If your company has connected Google Drive or OneDrive, they are saved there with the report and then deleted from our server. Otherwise they are deleted from our server 7 days after the visit closes.
Yes. Someone in your office connects the company's Google Drive or OneDrive once, using a link we send. Each report is then saved there in its own folder with the visit's photos and voice notes. jotcrew can only see the files it creates in Google Drive, or its own Apps › jotcrew folder in OneDrive, and you can disconnect at any time.
We're running pilots with a few Malaysian service companies, invoiced monthly by Aurum Vision Sdn. Bhd. Message us on WhatsApp and we'll quote for your team.
Any site visit that ends in a written report: pump and valve servicing, air-con, lifts and escalators, fire safety, solar and building maintenance.
Start a pilot
If your technicians still type reports after every job, message us and we'll set up a pilot.